Category Archives: hse manual

Steps for Installation of HSE Management System

The industries are required to grow to satisfy the need of the society but at the same time they need to do all this in an environmental, health and safety acceptable manner. Of late, industries have been reactive towards HSE management system and follow up of safe production practices. In this scenario, the concept of HSE through plan approach of system implementation for environmental, health and safety issues are taking shape.

Implementation of proper HSE management system – Health, Safety and Environment Management System as per requirement of ISO 14001 Environment management standard and OHSAS 18001 standard for occupational health and safety management system improves business, often having a positive effect on investment, sales growth, competitive advantage. The basic requirements of HSE implementation are preparation of HSE manual, adequately safety planning, environment control system, risk free organization and employee motivation. HSE guidelines provide a comprehensive model for environment, health and safety management systems that can make any company competitive.

However, in this system there are generally a lot of rework and wastage’s. Experience of other industries globally shows that extensive efforts on the part of each and every person in the organisation are needed for upgrading the existing system to meet the requirements of HSE management system as per ISO 14001 EMS and OHSAS 18001 standards.

The time required for installation of HSE system in any company may vary depending upon their present status and work culture. An estimate of 4 to 8 months is required for a unit involving over 100 employees. The total cost involved consultancy body, fees of certifying body, resource requirement etc. depending on infrastructure available with the company establish system and complexity of work involved.

1. Conduct awareness programmes (Top + Middle + Bottom Level).
2. Form a task force for documentation.
3. Prepare documents of EQMS System.
4. Implementation and train all personnel in the use of procedures and formats.
5. Train internal auditors.
6. Assess the system through an internal audit.
7. Take corrective actions for non-compliance.
8. Apply for certification.
9. Assess the system through second round of internal audit.
10. Avail per-certification audit of certifying body.
11. Take actions on suggestions given by them.
12. Maintain and improve the system by third round of internal audit.
13. Final audit by certifying body.

Organisations certified to ISO 14000 and OHSAS 18001 – HSE would achieve significant competitive edge over Organisations engaged in similar operations (activities, products and services), as it reflects the protectiveness of Organisation to protect the environment through preventive mechanisms rather than corrective one. It improves Environment and OHSAS performance which increase productivity and meet customer’s environmental and OHSAS expectations to maintain good public relations.

Global Manager Group provides implementation of HSE Management System which satisfies all the issues related to health safety and environment with iso 14001 and ohsas 18001 standard certification. Basic requirements of HSE standard are perfect hse manual for ISO 14001 and OHSAS documentation.

Read more about Advantages of HSE standard.


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Defining OHSAS 18001 Responsibilities

Here it is not required to evolve steps of methodology for defining OHSAS 18001 responsibilities, as the responsibilities are functions of so many parameters like organisation structure, culture and operations. However, it is always possible to provide broad guidelines and responsibilities of key personnel. But the key personnel’s responsibility may not be exactly the same as prescribed hereunder. So little exercise would be required by the management to define the responsibilities. Here follows the Guidelines and sample responsibilities.

An effective organisation for OHSAS management is vital to the success of the OHSAS Policy and action plan. The enterprise should be designed to maximize the contribution of individuals and groups through participation at all levels of the enterprise. Organizational arrangements, structures and relationships need to be defined to identify the persons with the responsibilities and authority to ensure that the programme works. These include.

  • Provision of resources
  • Carrying out set procedures and work task
  • Initiating action to prevent non-compliance with legal or policy requirements
  • Identifying potential hazards
  • Recommending solutions to hazards and verifying their implementation
  • Controlling activities unit required changes are carried our; and
  • Acting in emergencies.

Thus, responsibilities need to be clearly identified and communicated throughout the enterprise so that everyone knows whose job it is to do what. Without clear responsibilities, the following hazards might hinder the enterprise’s OHSAS performance:

  • Everyone assumes that someone else is carrying out the necessary action, but in fact no-one is, hence gaps arise in system
  • Employees feel that a particular issue “is not my job:
  • Duplication of effort may be aimed at the same goal, or in different directions
  • Resources are not adequately provided or properly targeted
  • No one knows what actions are required at certain times, especially during emergencies.

At the same time that responsibilities are clearly defined, authority needs to be given to individuals with designated responsibilities. This authority will allow them to draw upon the enterprise’s resources, to request actions and support from others and, ultimately, to carry out their responsibilities.

Authority and responsibility:

To be effective the OHSAS management system requires an enterprise that clearly defines “who does what” and how control is delegated. The Organisation structure consists of four main elements:

  • The organisational chart
  • Job descriptions
  • Clear reporting lines and procedures
  • Performance targets.

It should be clear that although authority and actions can be delegated, appointed responsibility couldn’t be delegated. Thus, if the deputy director is responsible for the definition of the action plan or the achievement of its targets, this overall responsibility cannot be delegated to lower levels in the enterprise. An organisation chart is essential to define the structure. The aim should not be to create new arrangements and organisational tiers and lines of communication, but to build upon what already exists. In this way the OHSAS activities are immediately built into the business, rather than being seen as an “extra” activity.

The leading OHSAS Consultant provides ohsas 18001 certification consultancy in USA, UAE, SA, India etc. Highly experienced consultant also offers ready to use ohsas 18001 training presentation kit as well as ohsas safety manual, safety procedures, ohsas 18001 audit checklist preared as per occupational health and safety requirements.


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Advantages of ISO 9001 14001 Integrated Management System

ISO 9001 and ISO 14001 Quality Environment Integrated Management Standard consist of Integrated ISO 9001-2008 and ISO 14001-2004. The ISO 9001 14001 integrated management system is central to strategy for developing a quality, environmentally sustainable business. Implementing integrated management system (IMS) on quality and environment the performance of the employees can be improved which helps in reducing cost of production and maintain quality of products. Also with iso 9001 14001 – quality and environment management system, companies maintain their quality environmental issues. It is essential that environment, quality and environmental safety issues are involved within an organization’s day-to-day activities and that they are an integral part of their overall management system.

Implementation of proper ISO integrated system as per requirement of iso 9001-2008 and iso 14001-2004 standard improves business, often having a positive effect on investment, market share, sales growth, sales margins, competitive advantage and avoidance of litigation. ISO 9000 guidelines provide a comprehensive model for quality management systems that can make any company competitive. ISO 9001 14001 standard certification includes documents of all procedures and processes, including operational and documentation control, the establishment of emergency procedures and responses, and the communication with employees, to ensure they can competently implement the necessary processes and record results. ISO 9001 14001 quality environmental management can be a very effective ISO QMS EMS certification tool to identify these cost savings opportunities for some organizations. Some other organizations can falter in its planning, lack of senior management commitment and poor understanding of how it should be implemented and find themselves managing an ineffective iso 14001 EMS Certification. Among the wide advantages of the ISO Quality System standard to make vibrant culture some are as follows:

Key Advantages of ISO 9001 14001 Integrated Management System
• Creates a more efficient, effective operation.
• Increases customer satisfaction and retention.
• Reduces third party ISO 9001 14001 audit .
• Improved quality (reduction in waste, rework, scrap, less complaints, etc.).
• Reduction of waste and consumption of resources.
• Reduce operating costs.
• Increase long term viability of businesses.
• Enhance market share and increase growth in sales.
• Identification of possible areas which can save costs such as recycling, landfill costs, utilities.
• Positive response from investors, lenders,& insurers.
• Improves employee motivation, awareness, and morale with the help of ISO 9001.
• Promotes international trade.
• Increases profit by implementing ISO Quality System.
• Greater control of processes and activities throughout organization.
• An onward journey of improvement is possible on an on-going basis.
• Minimizing the risk of regulatory and environmental liability fines.
• Improving an organization’s efficiency Increases customer satisfaction and retention.
• Provides competitive advantage against companies that do not adopt the standard.

Global Manager Group is a leading name for iso 9001, iso 14001, ohsas 18001 consultancy services. They also offers readymade iso 9001 14001 ready to use documents as well as hse manual and hse audit checklist for integrated management system implementation.


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